higher education emergency relief fund report v1.3
completing the form: on each form, fill out the institution of higher education (ihe or institution) name, the date of the report, the appropriate quarter the report covers (september 30, december 31, march 31, june 30), the total amount of funds awarded by the department (including reserve funds if awarded), and check the box if the report is a “final report.” in the chart, an institution must specify the amount of expended cares act funds for each funding category: sections 18004(a)(1) institutional portion, 18004(a)(2), and 18004(a)(3), if applicable. section 18004(a)(2) funds includes cfdas 84.425j (historically black colleges and universities (hbcus)), 84.425k (tribally controlled colleges and universities (tccus)), 84.425l (minority serving institutions (msis)), 84.425m (strengthening institutions program (sip)); section 18004(a)(3) funds are for cfda 84.425n (fund for the improvement of postsecondary education (fipse) formula grant). each category is deliberately broad and may not capture specific grant program requirements. explanatory footnotes help clarify certain reporting categories. while some items in the chart are blocked out, please note that the blocking of such items is consistent with department guidance and faqs and is not definitive. provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. do not include personally identifiable information (pii). calculate the amount of the section 18004(a)(1) institutional portion (referred to as “(a)(1) institutional” in the chart), section 18004(a)(2) (referred to as “(a)(2)” in the chart), and section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “quarterly expenditures for each program” row, and the grand total of all three in the “total of quarterly expenditures” row. round expenditures to the nearest dollar.
posting the form: this form must be conspicuously posted on the institution’s primary website on the same page the reports of the ihe’s activities as to the emergency financial aid grants to students made with funds from the ihe’s allocation under section 18004(a)(1) of the cares act (student aid portion) are posted. it may be posted in an html webpage format or as a link to a pdf. a new separate form must be posted covering each quarterly reporting period (september 30, december 31, march 31, june 30), concluding after either (1) posting the quarterly report ending september 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) institutional portion, (a)(2), and (a)(3) funds and checks the “final report” box. ihes must post this quarterly report form no later than 10 days after the end of each calendar quarter (october 10, january 10, april 10, july 10) apart from the first report, which is due october 30, 2020. for the first report using this form, institutions must provide their cumulative expenditures from the date of their first heerf award through september 30, 2020. each quarterly report must be separately maintained on an ihe’s website or in a pdf document linked directly from the ihe’s cares act reporting webpage. reports must be maintained for at least three years after the submission of the final report per 2 cfr § 200.333. any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “date of report” line.
paperwork burden statement
according to the paperwork reduction act of 1995 (pra), no persons are required to respond to a collection of information unless such collection displays a valid omb control number. the valid omb control number for this information collection is 1840‐0849. public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. under the pra, participants are required to respond to this collection to obtain or retain benefit. if you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: jack cox, u.s. department of education, 400 maryland avenue, sw, washington, dc 20202.